Transferring Inventory

This information is for Rexall pharmacies only.

Sometimes medication needs to be transferred to a non-Rexall/PharmaPlus pharmacy. In these cases, the process of transferring inventory is done with Propel Rx and POS.

If transferring inventory to a Rexall/PharmaPlus pharmacy, use Rx Inventory Manager on the Store Portal.

There are two parts to complete when doing a Non-Rexall store-to-store transfer:

Create a pharmacy profile.
Fill a cash prescription.

Part 1: Creating a Pharmacy Profile

To send a store-to-store transfer, a Patient Folder must be created for the receiving pharmacy.

To create a Patient Folder:

From the Workbench, select the Patient navigator button.
Search for the pharmacy.

The last name will usually be the store name, and the first name will usually be the store number.

If a Patient Folder already exists, proceed to Part 2: Filling a Cash Prescription.

If there is no existing Patient Folder, select New. A blank Patient Folder appears.
Enter the following information:
- Last Name - store name
- First Name - store number
- Birth Date - current date
- Gender - Unknown
- Status - Pharmacy
- Address information of the pharmacy
Select Save.
Proceed to Part Part 2: Filling a Cash Prescription.

Part 2: Filling a Cash Prescription

To fill a cash prescription:

From the pharmacy's Patient Folder, select the Profile tab.
Select Intake. A blank Intake window appears.
Enter the following information:
- Prescriber - the pharmacist that is transferring the drug.
- Drug - DIN or name of the drug that is being transferred.
- Qty Auth, Qty and DS - quantity of the drug being transferred.
- SIG - F PHARMACY USE, LOT:______ EXP: _______
Select Process. The Rx Detail window appears.
Verify the following information:
- Bill - CA
- Markup and Fee = $0.00
Select Process to adjudicate the prescription.
Complete the prescription through Packaging, Technical Validation and Clinical Review.
When the receiving pharmacy picks up the prescription, or it is delivered, scan the prescription out of the POS till as usual.

There are two parts to complete when doing a Non-Rexall store-to-store transfer:

Create a non-retail group.
Fill a cash prescription.

Part 1: Create a Non-Retail Group

Creating a non-retail group allows the receiving pharmacy to be created as a facility patient, meaning prescriptions filled for the pharmacy are not submitted to PharmaNet.

To create a non-reatail group:

From the Workbench, select the Batch Manager navigation button . The Batch Manager window appears.
Select the Groups tab.
Use the Filter textbox to filter the Groups tab to ensure a group has not already been created for the pharmacy.
- If a group already existing, proceed to Part 2: Filling a Cash Prescription.
- If a group does not already exist, select New. A blank Groups Folder appears.
Enter the following information in the Main tab:
- Name - pharmacy name
- Short Name - maximum 5 characters
- Type - Pharmacy
- Pharmacy address information
Select Save.
Select the Patient tab.
Highlight the facility patient and select the folder icon .

The Patient Folder opens to the Third Party tab.
Highlight the NC - Nursing Charges Third Party and select Remove.

A warning message appears.
Select Yes. The warning message closes.
Select Save.
Proceed to Part 2: Filling a Cash Prescription.

Part 2: Filling a Cash Prescription

To fill a cash prescription:

From the pharmacy's Patient Folder, select the Profile tab.
Select Intake. A blank Intake window appears.
Enter the following information:
- Prescriber - the pharmacist that is transferring the drug.
- Drug - DIN or name of the drug that is being transferred.
- Qty Auth, Qty and DS - quantity of the drug being transferred.
- SIG - F PHARMACY USE, LOT:______ EXP: _______
Select Process. The Rx Detail window appears.
Verify the following information:
- Bill - CA
- Markup and Fee = $0.00
Select Process to adjudicate the prescription.
Complete the prescription through Packaging, Technical Validation and Clinical Review.
When the receiving pharmacy picks up the prescription, or it is delivered, scan the prescription out of the POS till as usual.